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Wedding Photography - Terms and Conditions

1. It is agreed that the following terms set out the total agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.

2. Booking Fee (deposit)
The Booking fee (of £100) secures the date, time and services of Robert James Smythe Wedding photographer, and is non refundable or transferable in the event of cancellation, it being the agreed loss suffered by the Photographer due to cancellation. Cancellation less than 12 weeks before the wedding will result in the payment in full. All cancellations must be in writing. Weddings that are postponed to a later date will retain the fee as long as the Photographer can re-schedule for the new date and time.  A lower deposit may at times be agreed by Robert James Smythe Wedding Photography, this being the case the balance of the full deposit must then be paid within 2 weeks to secure the date, time and services of Robert James Smythe Wedding photographer. 

3. Payments
Following payment of the booking fee, half of the remaining balance is due 6 months before the wedding, with the full balance due 8 weeks before the wedding. No photographs will be delivered until all payments due have been paid in full. Payment for additional images/services is due upon ordering of those items. Preferred method of payment is via BACS online money bank transfer, or by cash. Cheques are also accepted and should be made payable to Robert James Smythe.

4. Display
Robert James Smythe Wedding Photographer may use any images included in this contract in their studio, web site, social media, portfolio, literature, display areas, exhibitions, competitions, advertising or slide shows, unless expressly denied in writing by the Client.

5. Images
All image sizes are nominal. The Photographer will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye.

6. Retouching
The Photographer will retouch, digitally manipulate and finish according to his own discretion. Any retouching, digital manipulation or finishing which is requested by the Client may be subject to an extra charge at the discretion of the Photographer.

7. Reorders
All reorders shall be treated as an extension of this contract and no responsibility for error will be accepted unless orders are given in writing.

8. Copyright
All images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act of 1988 and remain the copyright of Robert James Smythe Wedding Photographer. It is contrary to the Act to copy or allow to be copied photographically, electronically or by another means an image created as part of this contract without the permission of the Photographer in writing. It is understood that the USB memory stick of said images, that is purchased as part of this contract, that the Client will have the permission to reproduce the images for personal use only and not for profit or distribution of any kind.

9. Creative License
The Photographer will be granted artistic license in relation to the poses photographed and the locations used. The Photographer’s judgement regarding the location/poses and number of images shall be deemed correct. Due to the unpredictability of the weather and the willingness of subjects it may be impossible to capture all of the images requested.

10. Force majeure or Act of God
The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control.

11. Attendance
In the unlikely event of the assigned photographer being unable to attend the agreed wedding due to unforeseen circumstances, we reserve the right to appoint another photographer to attend your wedding on our behalf to undertake the wedding to the best of his/her ability.

12. Limitation of Liability
In the unlikely event of total photographic failure or cancellation of this contract by either party in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.

13. Third Party Printing
Robert James Smythe Wedding Photographer, cannot accept any responsibility or liability for colour balance or quality of any prints reproduced from the USB memory stick, that we supply, by Third Party Printers such as High Street photo processing shops.

14. Cancellation
The Client may cancel this contract at any time by giving written notice to the photographer but in doing so shall forfeit any monies already paid. Cancellation less than 12 weeks before the wedding date will result in the payment in full.

15. Negatives / Digital files
Negatives / digital files remain the property of Robert James Smythe Wedding Photographer. We will not be solely responsible for the storage and maintenance of negative / digital files, but will keep these intact and available to the client for at least one year from the date of the wedding.

16. Special Offers
Special offers, advertised by Robert James Smythe Wedding Photography are individual offers and cannot be used in conjunction with any additional special offers advertised, unless otherwise expressed by Robert James Smythe Wedding Photorgraphy

17. Extra Coverage
The Robert James Smythe Wedding Package includes coverage from Bridal prep to the speeches and cutting of the cake, if both are before the meal.  Customers can add "Extra Coverage" at an additional charge, as specified, this Extra Coverage will be used to capture the first dance and some reception party shots.  Robert James Smythe reserves the right to decide when "Extra Coverage" should end, but for the avoidance of doubt would be until 9pm at the latest, further coverage requested after 9pm will cost £150 per hour.

18. The USB
Robert James Smythe Photography have sourced USB sticks with "High-specification clipsets", that offer professional photographers faster read/write speeds and are more secure for data storage.  Our current supplier of these USB sticks is usb2u.co.uk.  The supplier states in their terms and conditions that they guarantee that for a period of 10 years, from the date of delivery, the USB will be free from materia defects.  Robert James Smythe Photography shall be under no liability in respect of the longevity of images stored on the USB and strongly recommends to all customers, as soon as they receive the USB, to back-up the images on external hard-drive and/or other medium.

19. Photobooth
The Robert James Smythe Wedding Package includes coverage from Bridal prep to the speeches and cutting of the cake, if both are before the meal.  Customers can add "Extra Coverage" at an additional charge, as specified and this coverage is as detailed in para 17.  Customers can also add "Photobooth" at an additional charge, as specified.  The coverage of the Photobooth is approximately 2 and a half hours, but for the avoidance of doubt would be until midnight at the latest, further coverage requested after midnight will cost £150 per hour.  The Photobooth service can only be purchased as an addition, where the Robert James Smythe Wedding Package and Extra Coverage have already been purchased.  A USB of all the photobooth images can be purchased at an additional cost of £50.

20. Complaints
Any complaints should first be raised by the Client to the Photographer within 21 days from the receipt of images.

21. Photographer(s)
The Principal Photographer will be Robert James Smythe, and where he deems appropriate, a 2nd Photographer of his choice will be provided at no extra cost. They will be the ONLY stills Photographers allowed to attend for financial gain.